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How event planners deliver run-of-show and vendor packs in 2026

Planners still smash one ZIP to every vendor, then rebuild it when AV is new. Event delivery in 2026 is one planner door for the couple, and separate briefs so catering does not see florals.

Per Wiklund

Skellefteå3 min read

How event planners deliver vendor packs is still, in too many group chats, one smash for everyone. Each hop is a place a brief leaks, or a new AV lead asks at 7am. Event delivery should be doors you can shut, not a ZIP that learned every trade's numbers.

This is the year of jobs: a couple pack, a run-of-show, vendor briefs, a Monday re-send. Spike can be those URLs. It does not replace your timeline tool. It is the pack beside the timeline.

Cues they can read. The day-of set unlocks together. The workbench stays in your planner.

Why event packs still leak

  • One ZIP for every vendor is a briefing error.
  • A new lead asks on the morning. The transfer is gone.
  • The couple's contract sits next to the florist SKU.
  • Monday needs the same run-of-show. The chat scrolled away.

How this looks on a year of days

Couple pack

Timeline, contacts, a short note. Password the door. They do not need the florist's net prices. If a remaining planning fee is due, put it on that URL.

Run-of-show

A sheet they can read on a phone. Replace a cue in place when the ceremony moves. Tell them the URL did not change.

Vendor briefs

One folder per trade if they should not see each other. Catering, AV, florals. The couple still has one planner door. You are not the person forwarding a mega-ZIP at midnight.

Monday

Someone lost the file. Leave the links up through the week after. Free shares last three days. A Saturday job that spills belongs on a paid plan.

Catering, AV, florals. Separate chips. The couple still has one planner door.
What you getA split planner hand-offDoors you control
The couple looksA group-chat PDFA passworded planner page
Vendors get briefsOne smash for everyoneOne folder per trade
A cue changesTransfer number twoReplace the file; same URL
Monday re-sendHunt the chatPoint at the same links

  1. Put the couple in one folder

    Timeline, contacts, what they were promised. Nothing a vendor should not see.

  2. Put each trade in its own folder

    Brief, cues, contacts for that job. Password each door.

  3. Leave the links up through the week after

    Monday is when people ask. Free three-day shares are a weekend risk.

Sharing can stay free. If you price a planning pack, Spike takes 5% on Free, 1% on Pro, 0% on Business, from the payout. Stripe's card fee still applies. How to share files with clients is the generic door. Rain moves a ceremony. Replace the cue. Tell every trade the URL did not change. That is the extra, not a new smash at 6am.

If they can read the cue, they should be able to take the brief without seeing every other trade's numbers.

Questions

Good to know

One folder for the couple. Separate folders for vendors who should not see each other's briefs. Password the doors. Leave the links up through the weekend.

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Try the workflow in the article.

Upload a folder, protect the preview, share or sell from one link.

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